PAYROLL / ACCOUNTING SETUP

PAYROLL

Producers must abide by their federal, state, and local employment laws when running production payroll.  

The payroll company for each project is subject to the FES Production Executive’s prior written approval. The following payroll companies/cost accounting software are pre-approved: 

FOR MOVIES:

MEDIA SERVICES/PSL3 Online
Anthony López | Vice President, Sales
Mobile: 917-636-2919 | Email: anthonyl@mediaservices.com

FOR SERIES: 

Entertainment Partners
Peter Vu | Account Executive
Mobile: 818-955-6159 | Email: pvu@ep.com

For all domestic productions, the FES Production Executive will introduce Producers to the Account Manager(s) at the applicable payroll house. 

For all international productions, connect with your FES Production Executive for payroll software approval prior to greenlight.

We strongly encourage Producers to use electronic start paperwork, as well as electronic timecards for employees. 

REMINDER: UNDER NO CIRCUMSTANCES SHOULD CAST OR CREW BE PAID WITH CASH. 

PER DIEM

The FES Production Executive or the applicable guild contract determines per diem amounts and conditions for a project. Contracted employees are paid per the terms of their contract. 

Per Diems must be approved by the Line Producer/UPM. Per diem advances should only be given by the Accountant. A Per Diem Advance Form (or a Per Diem Loan-Out Cash Letter) should be used as accounting backup for any per diem issued. 

Per Diems may be subject to tax depending on limits and regulations set by the governing authorities. 

For minors, where per diem is applicable for the parent/guardian, Producers must obtain a W-9 and issue a 1099 for any per diem paid.